New Hire Information

Congratulations on your new position, and welcome to our School District!

 

The School District provides an array of employee benefits, and as an employee of the system, you should consider that the Board’s contribution to employee benefits adds a significant amount to your pay.  We encourage you to review all benefits available to you.

Benefits begin on the 1st of the month following 30 days of employment, and monthly payroll deductions will be taken 1 month in advance of coverage.  If you choose not to elect benefits as a new hire, no changes will be allowed until the next Open Enrollment period, unless you have a Qualifying Life Event (QLE).

*When adding dependents, the dependent should be entered in the voluntary benefits portal and State Health / ADP portal as they are listed on the dependent's social security card.*

 

Please contact the School District Benefits Service Center at (866) XXX-XXXX with any questions.

New Hire Enrollment Guide


Please click the image below to download the New Hire Benefits Guide.

 

Definition of a Dependent


  • Legally married spouse
  • Natural or legally adopted child(ren) or stepchild(ren), under age 26
  • Child(ren) due to Legal Guardianship
  • Natural or legally adopted child(ren) or stepchild(ren) 26 or older who are physically or mentally disabled prior to age 26, and who are primarily dependent on the enrolled member for support

Required Documentation for Eligible Dependents


If you wish to add dependent(s) (spouse and / or children) to your health plan, you must submit appropriate documentation by the deadline set by ADP.  Dependents will not be covered until the documentation is approved.

Non-verified dependents cannot be reinstated until the next open enrollment period and would require appropriate documentation at that time.  Additional information can be found on the SHBP website.

Below are examples of the required documentation.

  • Spouse – Copy of certified marriage license or copy of most recent Federal Tax Return (filed jointly with spouse) with financial information blacked out and showing the spouse’s signature
  • Natural Child – Copy of certified birth certificate
  • Step Child – Copy of certified birth certificate reflecting your spouse as the natural parent AND a copy of your marriage license
  • Legally Dependent Child – Copy of court decree confirming that you are financially responsible for the dependent AND copy of certified birth certificate

Out of Zone School Attendance


All full time employees of the School District may choose the schools for their children to attend.  A full-time employee is an individual who is assigned to work four (4) or more hours each day and is eligible for employee benefits such as health insurance, sick leave, and retirement. 

As a newly hired employee, you may complete a New Hire Out of Zone Form with the principal at your school.  The principal will forward this to School Operations for approval.  Once an employee out of zone request has been approved, the child will remain in the school chosen for the entire school year.